BOOKING-, PAYMENT & CANCELLATION CONDITIONS
HOW TO BOOK
If you'd like to book one of our units just drop us an email at firstname.lastname@example.org containing the following information:
Which villa / apartment would you prefer?
When and for how long do you plan to visit Barbados?
How many persons are going to be with you?
Any further questions you might have...
As long as circumstances allow us to do so, we answer our e-mails regularly, on most days several times per day. We try to answer any question you might have, no matter whether it may be concerning Inchcape, Barbados or anything else!
In case the villa of your choice should not be available for all the time you requested it for we will make alternative suggestions to best suit your needs. For certain holiday periods a minimum number of nights might apply as a booking requirement. Rules might change without notice at all times.
In the event of an unforeseeable situation to have to relocate a guest, we reserve the right to provide another equal accommodation or a free upgrade to higher priced category.
All Inchcape Villas are exclusively promoted by Trade Winds Travel Limited, which handles all booking enquiries in the above-mentioned process.
After having received a booking we will e-mail you a booking confirmation and the payment instructions. We will also inform you in our booking confirmation how the balance payment is to be paid.
To keep a booking confirmed we require a down payment of approximately 50% of the total rental fee (or payment in full), usually within three to seven days (this may vary) from the day of booking via bank transfer. For bookings within 30 days from the arrival day, we require payment in full within 3 days from the day of booking. As the time frame for a downpayment might vary, please read your booking confirmation carefully.
We usually require balance payments to be credited to our account 30 days before the day of arrival. For certain booking periods as for instance Christmas / New Year and in high season we may require a minimum no. of nights for a specified time frame and payment in full 60 days ahead of the arrival date. Payment options can vary under special circumstances, and could for inst. also be cash upon arrival. We will always let you know in our booking confirmation how to proceed. Once we have confirmed a booking, the booking is considered to be final and dates cannot be changed.
FORMS OF PAYMENT
In our efforts to keep our rates as low as possible, all rates published on our website are based on payment via bank transfer. Those rates also apply for cash payments.
We also accept payments via credit card, Master card, Visa or American Express, for which a 4% fee will be added to the total.
Accepting payments in Bitcoin is our latest addition to our payment options. For those who choose to pay in Bitcoin a mid market price for BTC in relation to the US Dollar or Euro will apply.
Normal occupancy in a two bedroom unit is four people maximum and the one bedroom units are meant to accommodate two persons max. Exceptions are possible in certain houses and can only be granted by the Property Manager. Please always indicate the number of people in your party with your reservation request. The max. no. of persons given in a booking confirmation can not be exceeded, unless it has been authorized by our Property Manager.
SPECIAL RULES FOR BOOKINGS UNDER 7 NIGHTS
We might not always be able to guarantee a specific unit for bookings under 7 nights. In case we confirmed a particular unit but cannot provide this unit upon arrival due to unforeseeable circumstances, we reserve the right to accommodate this booking in an equal unit or give a free upgrade to a higher and more expensive accommodation category.
TAXES & OTHER CHARGES
7,5% VAT is to be added to all bills. Kindly note effective January 1, 2020 VAT on all bookings will be 10%.
Kindly note that the Government of Barbados has introduced a Tourism Levy of $ US 4,38 / Bds. 8.75 p. night and bedroom, effective April 1, 2019. This levy is not included in the total given to you and is to be paid in cash upon arrival.
A one time cleaning fee will be charged for each rental unit. $ US 50 for our one bedroom units and studios with a max. occupancy of 2 persons p. unit, $ 80 - 100 is the cleaning fee for our larger units, all depending on the particular unit and it's occupancy.
Check in time is 4 pm in the afternoon, but may vary to earlier or later depending on our arrival and departure situation. Check out time is 11 am, but may vary as well, as we always try to make a departure as convenient as possible for our departing guests.
First of all we wish to recommend to take travel insurance for the full amount of the rental fee. Just in case you need to cancel your booking we will always try to recover days of a canceled booking and if this can be achieved, corresponding refunds will be granted.